·
Responsible for maintaining
records and documents related to any payroll activities and provides prompt and
accurate payment of staff and
·
负责维护与员工工资单相关的工作记录和文件,及时准确的为员工发放工资。
·
Maintains the utmost
confidentiality and discretion when handling business affairs
·
在处理业务时最大限度的保守机密并小心谨慎。
·
Cooperates, coordinates and
communicates with Department Heads and other inter-departmental secretaries as
appropriate
·
必要时配合,协调各部门领导和其它部门的秘书的工作并与他们进行沟通。
·
Supervises the work of the Finance
Office staff
·
监督办公室员工的工作
·
Day-to-day secretarial work to
include typing, filing, faxes and telephone etc.
·
日常文秘工作包括打字,整理文件,传真和接听电话等。
·
Distribution of memos, letters
and other information etc.
·
分发备忘录,信件和其它信息等。
·
Arranging internal / external
appointments
·
安排内外会见。
·
Translating incoming letters,
documents, articles by request
·
必要时翻译来信,文件和文章。
·
Provides pertinent information
on socio-political matters
·
针对社会政治问题提供相关信息。
·
Storing and keeping all
confidential information
·
保存和保守所有保密信息。
·
Preparing monthly operational
results for meetings with other hotels
·
为与其它酒店的会议准备月度运营结果报告。
·
Taking minutes of Department
meeting as requested
·
需要时为部门会议作会议记录。
·
Develops and maintains current
payroll processing procedures
·
制定并执行最新的工资发放程序。
·
Maintains confidentiality at
all times and maintains strict practice of office lock up and security of
information
·
随时遵守保密条款,并严格执行办公室上锁和信息安全制度。
·Performs payroll processing and month end closing of payroll
·
负责发薪和月终工资封账。
·
Maintains control over actual
payroll performance
·
对实际的工资支付进行控制。
·
Compares actual payroll with
forecasts/budgets and reports findings to Department Heads
·
用实际工资额与预测或预算进行比较,然后向各部门领导汇报比较结果。
·Ensure overtime claims are supported by proper approval and
authorization
·
确保申报的加班附有完整的签字审批手续。
·Prepares input for payroll run including hours worked, terminations,
adjustments, annual, sick and recreation leave
·
工资单输入工作包括:工作小时,离职,调薪,年薪,病假和休假。
·
Attend to employee enquiries in
relation to pay issues
·
处理员工有关工资问题的询问。
·Prepares manual payment for termination
·
为离职员工结算工资。
·
Verify the leave entitlement
for all leave requests prior to approval
·
在审批前查验所有休假申请可享有的假期长度。
·
Train back up payroll officer
in all manpower procedures and responsibilities
·
为后备工资员提供有关工作程序和职责的培训。
·
Prepares monthly/yearly
internal manpower analysis report
·
编制月度和年度內部人力分析报告。
·Reconciles automatic payroll deductions such as housing loan,
superannuation payments, city ledger, etc.
·
核对工资中自动扣除的数额,如住房贷款,退休金和挂账等。
·Supervises filing of payroll reports
·
监督工资报表的归档。
·
Journalizes payroll summary
each month
·
每月登录工资总表。
·
Supervises filing pay slips
·
监督工资单的归档。
·Examines year-to-date tax calculations
·
检查本年度截止到当日的税款的计算结果。
·Examines tax returns of the year
·
检查本年度的纳税申报额。
·
Co-ordinates with outside data
processing company as requested
·
按要求配合公司以外的数据处理公司的工作。
·
Reconciles employee shop (where
applicable) and prepares journals of all transactions
·
员工的商店进行核对 (如适用的话),编制所有交易清单。
·Prepares income tax payment to Tax office
·
为税务局准备所得税款。
·
Maintains relationships with
labor offices to ensure rates of pay are correct and current and maintains
current copies of labor agreements (Awards) for all positions
·
与劳动局保持良好的关系,确保准确的支付工资,保存所有职位的最新的劳动协议(奖励协议)。
·
Engages in competitor surveys
at request of Supervisor
·
在上级领导要求下填写竞争对手调查表。
·
Coordinates with other
departments as necessary
·
需要时配合其它部门的工作。
·
Conducts training to staff on
time sheet completion and other payroll related information
·
为员工提供如何填写工时单和其它与工资相关信息的培训。
aCCOUNTABILITY责任范围
Number of employees supervised –
管理的员工
·
Direct N.A.
·
直接 无
·
Indirect N.A.
·
间接 无
Key Metrics –
主要绩效指标
·
Meeting of Deadlines
·
按时完成工作
·
Completion of Assigned Tasks
·
完成分配给的工作的情况
Decision Making Responsibilities (Decision Rights)
–
决策职责(决策权)﹣
·
N/A
无
Required Skills –
技能要求
·
Communication skills are
utilized a significant amount of time when interacting with others;
demonstrated ability to interact with customers, employees and third parties
that reflects highly on the hotel, the brand and the Company.
·
拥有在与他人交往时大多数时间所使用的沟通技能;完全代表酒店,品牌和公司与顾客,员工和第三方交往的能力。
·
Proficient in the use of
Microsoft Office
·
精通微软办公软件
·
Good writing skills
·
良好的写作技能
Qualifications –
学历
·
Diploma or Vocational
Certificate in Accounting or related field.
·
具有会计或相关的毕业证书或职业证书
Experience –
经验
·
2 years of relevant experience
or an equivalent combination of education and work-related experience.
·
2年相关工作经验或与此相当的教育与工作经验结合的背景