Primary Responsibilities 主要职责 ·         Prepare all administration documents required by the Hotel sales team. 按酒店销售团队的要求准备各种行政文件。 ·         Attend to telephone, fax, and email enquiries in a timely manner. 及时答复通过电话、传真和电子邮件进行的问询。 ·         Co-ordinate all familiarizations and site inspections as required. 按要求协调所有宣传活动和现场考察事宜。 ·         Attend monthly sales meetings. 参加每月的销售会议。 ·         Attend to all sales department mail and maintain a correspondence data base. 处理所有销售部的邮件并维护通信数据库。 ·         Assist with direct mail campaigns. 协助直邮广告工作。 ·         Maintain filing systems (manual and electronic). 维护档案系统（手写版及电子版）。 ·         Maintenance and management of data base. 维护和管理数据库。 ·         Assist with promotions and familiarizations where requested. 按要求协助促销和宣传活动。 ·         Organize Trade shows, functions and exhibitions where applicable and advised by Superiors. 可视情况在上级的建议下组织商展、活动和展览。 ·         Assist with compilation of annual budgets, business plan and regular action plans. 协助编订年度预算、业务计划和日常工作计划。 ·         Assist with tender submissions. 协助投标事宜。 ·         Work with other AccorHotels properties and assist superiors including regional sales personnel to sell their properties. 与雅高酒店集团的其它酒店合作，并对上级提供协助，包括对地区销售人员的销售工作提供协助。 ·         Liaise with advertising agency. 与广告机构联系。 ·         Stock control of collateral. 负责对宣传品的库存管理。 ·         Execute advertising/creative briefs in a timely manner. 及时进行广告创意说明。 ·         Create artwork and have collateral input for flyers for direct mail purposes & assist with promotional activities for rooms & conference. 制作礼品和用于直邮的宣传单，以及协助客房和会议室的促销活动。 ·         Maintain and update promotional flyers. 保持并更新促销宣传单。 ·         Maintain stock of printed material. 保管印刷品的库存。 ·         Co-ordinate and maintain supply of corporate gifts and promotional items. 协调并保持企业礼品和促销用品的供应。 ·         Assist with the preparation of new products and services. 协助对新产品和新服务的准备工作。 ·         Assist with the planning and development of promotional strategies and marketing plans for the hotel. 协助酒店促销策略和市场计划的策划。 ·         Distributes sales leads. 分派销售线索。 ·         Work in line with business needs. 依照业务需求开展工作。 ·         Ensure that account information confidentiality. 确保客户资料高度机密性。 ·         Perform other related duties & special projects as assigned by the supervisor. 随时执行上级分配的其他相关任务或特殊项目。 Main Complexity/Critical I ssues I n T he Job 主要复杂 / 关键 工作 事项 ·         Assist the Sales Managers in organizing the filing system of the Division / Department / Section. 协助销售经理建立分类存档系统。 ·         Ensure that the stock of stationery items are accounted for and well maintained. 确保各文具用品均已报账并妥善保存。 ·         Organize the recording system for office in-coming and out-going correspondences as well as general incoming telephone calls. 记录所有进出信件，及打入的电话。 ·         Handle all typing work required by EAM. 处理所有交办的打字任务。 ·         Assist in the dispatch and collection of correspondence in the hotel. 在酒店内帮助发送或接受信件。 ·         Take minutes of meetings. 做会议记要。 ·         Ensure the cleanliness of the office. 保证办公室内清洁。 ·         Handle general incoming telephone calls and take messages for talent members. 处理所有打入电话并做好记录。 ·         Prepare and send out facsimile messages.  准备和发送电传以及传真。 ·         Assist in the packing of materials when required. e.g. hotel brochures,  sales kits, giveaway etc. 按要求协助密封资料，如酒店宣传册、销售用品、免费赠品等。 Knowledge and Experience 知识和经验   ·         Having Sales Secretary experience 有酒店销售秘书经验 ·         Ability to study, analyze and interpret complex activities and/or information in order to improve new practices or develop new approaches 具有很强的学习能力，分析和解释复杂的活动和/或信息，以提高新的实践和发展的新方法 ·         Must have the ability to understand local markets that affect the business of the hotel 必须有能力了解，影响酒店业的当地市场情况 ·         Strong oral and written communication skills 较强的口头和书面沟通能力 ·         Ability to communicate at all levels 优秀的与各个阶层的沟通能力 ·         Computer skills (word processing, spreadsheet, and presentation software) 计算机技能（文字处理，电子表格和演示软件） ·         Language skills: English and Mandarin Chinese 语言技能：英语和中文