§ 为总经理提供行政管理支持，确保总经理按照酒店制定的政策、标准及程序行使行政管理职能。 Provides administrative support to General Manager and ensures the implementation of hotel policies, standards, and procedures as they apply to the administrative functions. § 阅读并处理寄来的信件。 Reads and routes incoming mails. § 为总经理需要回复的信件找到并附上相关的文件。 Locates and attaches appropriate file correspondence to be answered by General Manager. § 对关于行政办公室的机密文件进行分类、存档，保存。 Types, file, and upkeep of all private and confidential matters related to the Executive Office. § 为了快速的检索所需的文件，需要建立一个系统、高效的文件系统，包括电子版与实物，并加以维护。 Sets up and maintains systematic and efficient filing system, both for hard files as well as all electronic data, that enables quick retrieval. § 确保随时对所有的文件进行更新。 Ensures all files are kept up to date at all times. § 为总经理参加的所有会议准备相关材料：每日例会，行政委员会议，部门会议以及临时召开的会议。 Prepares the relevant materials for all meetings attended by the General Manager: Daily Operations Meeting, Executive Committee Meetings, Departmental Meetings and ad hoc meetings. § 留意并记录好所有总经理受邀参加的正式活动及宴会，保存并随时更新工作日志。 Maintains and updates the activities diary to keep track all official activities and event that involve the General Manager. § 提醒总经理所有需要参加的重要约会/宴会或活动。 Reminds the General Manager on all important appointments/ events or activities that to be attended by the General Manager. § 接听电话，为来电者提供信息或将电话转给适当的人，拨打外线电话。 Answers telephone and gives information to callers or routes call to appropriate official and places outgoing calls. § 根据要求保留更新企业/政府的联系单。 Maintains and updates the Corporate/ Government contact lists as required. § 招待访客，确定其业务性质，向老板或者适当的人引荐来访的客人。 Greets visitors, ascertains nature of business, and conducts visitors to employer or appropriate person. § 编辑并打印统计报告。 Compiles and types statistical reports. § 备份信件或其它打印的文件。 Makes copies of correspondence or other printed matter. § 准备寄出的信件。 Prepares outgoing mails. § 打字、记录口书记会议记录，草拟信件、存档及追踪，撰写信函。 Types, takes dictation and minutes, drafts letters, files and traces, composes correspondence. § 做好部门的出勤纪录和日程安排 Maintains timekeeping records and schedules for the department. § 监督并维持行政办公室的工作面貌。 Monitors and maintains the proper appearance of the Executive Office.