Primary Responsibilities主要职责
·To post all accurate charges and credits to various city ledger account on a timely basis. (To transfer city ledger from Front Office module to AR module and post the details of charge to each account on a daily basis)
·To fax folio to guest and travel agent in the next working day.
·To post the invoices with Statement of Account on a weekly basis.
·To send the first Reminder for account outstanding over 30 days. To send 2nd reminder 7 days after the first reminder and to send the 3rd reminder 7 days after the 2nd reminder.
·To forward the overdue accounts to Financial Controller for immediate recovery action.
·To control, record, post to Opera, and balance all Advance Deposits.
·To respond to guests’ or travel agents’ queries and account disputes. In case of a rebate, a rebate voucher will be issued by Income Auditor and approved by FC.
·To prepare the amended guest folio after the adjustments made in Opera. Any modification, change, or adjustment made to the context of folio or F&B bill shall be approved by FC.
·To maintain the monthly ageing report. To maintain the barter agreements and reconcile all barter-deal related account, i.e. AR – Barter and AP – Barter.
·o apply payment in AR system based on the payment slip received from bank.
·To control the credit card receivable, payments, and commission.
·To reconcile all accounts receivables accounts including credit card receivables.
·及时、准确地将费用和信用录入各挂账账户。(将挂账从前厅模块转到应收模块并每天将详细费用录入各账户)
·于下一工作日将账单传真给客人和旅行社。
·每周录入发票和对账单。
·如账款逾期30天未付,寄出第一封催款函。第一封催款函寄出7天后,寄出第二封催款函,并在第二封催款函寄出7天后,寄出第三封催款函。
·将逾期未付账款转给财务总监以立即采取追款行动。
·管理、记录所有预付款,录入Opera系统并作结算。
·处理客人或旅行社的询问和账目纠纷。如有减免单,由收入审计开具减免单凭据并取得财务总监的批准。
·在Opera系统中做出调整后,准备修正后的客人账单。对账单内容或餐饮账单做出的任何修正、修改或调整,都必须得到财务总监的批准。
·每月作账龄报告。保管易货协议,并调整所有易货协议相关账户,例如应收易货和应付易货。
·根据银行付款单将付款录入应收系统。
·管理信用卡应收账、付款和佣金。
·调整所有应收账户账目,包括信用卡应收账。
We are looking foran Account Payable Supervisor
我们正在招聘应付主管,职等您来!
At SALTof Anji, China an urban resort that irresistibly combines modernity,contemporary art and the warmth of SALT for lovers of design, food, travel, andall things local. SALT Resorts is one ofthe four distinctive brands of The Lux Collective. SALT Resorts takes you topeople, not just places.
安吉乐那盐绚酒店是位于中国浙江省的一家度假酒店,它将现代时尚属性、当代艺术设计和盐绚的温暖融为一体,是爱好设计、美食、旅行和所有当地人事物的爱好者无法抗拒的魅力之选。盐绚是丽世酒店管理集团旗下四大特色品牌之 一。盐绚不仅仅带您前往目的地体验,更是让您结识快乐中的人们。
MAIN PURPOSE 主要职责
To process all invoices and statements inaccordance with authorized purchase instructions. Record and process payment of goods andservices incurred by the hotel, according to appropriate terms and to takeadvantage of available discounts in line with hotel policies and procedures.
按照许可的采购指示,处理所有的发票和结帐单。要按照合适的条款,遵循酒店政策和程序,考虑适当的条件及争取可能的折扣,记录和处理由酒店发生的货物和服务的支付。
ACADEMIC QUALIFICATIONS教育背景资格
• University degree or above, major in finance and economics is preferred
同等大学以上学历,财经类专业优先
PRIOR WORKING EXPERIENCE 以往工作经历
· At least 2 years AP experience
至少两年以上应付经验
· Be honestand have good professional ethics
为人正直,有良好的职业操守
· Teamspirit and sense of responsibility
团队合作精神,富有责任感
• Self-starterwith hands-on approach. Innovative andhas a “can-do” attitude. Comfortableworking in a fast-moving environment
主动并亲力亲为。创新并有乐观进取的态度。能适应高效的工作环境。
• Able towork independently and in a team environment.
具备独立工作的能力并能与团队共同合作。
• Stronginterpersonal and influencing skills.
优秀的人际关系及影响力。
• Analyticalwith reasonable level of numeracy with attention to details.
关注细节,合理水平的数字分析能力。
• Goodcommand of English and Chinese. Mandarin is a must.
良好的中英文能力,普通话标准。
• A clean criminal record is a-must.
必须能提供无犯罪记录证明。
Responsible for thepreliminary verification and voucher entry of accounts payable (PV/PC/OA).
负责应付账(PV/PC/OA)的账务初核及凭证录入。
Responsible forthe entry and initiation of online banking payments
负责网银付款的录入与发起。
Daily payments,incidental cash reimbursements and front desk cash refund payments and reservereplenishments
日常Payment 、零星现金报销及前台Cash Refund 发放及备用金补充。
Responsible forthe registration of cash and bank deposit journals
负责现金及银行存款日记账的登记
Responsible forsending the arrival information to the relevant departments in a timely manner
负责到账信息及时发送给相关部门
Responsible for operatingcash collection and storage banks
负责运营现金收缴及存储银行
Responsible forthe certification and statistical archiving of monthly input tax invoices
负责月度进项税发票的认证与统计归档
Responsible forthe preparation of monthly bank balance reconciliations
负责编制月度银行余额调节表
Responsible forthe organization and storage of monthly AP files
负责月度AP档案的整理与保管
Foreign currencybusiness handling, foreign exchange settlement, remittance payment informationsubmission and follow-up
外币业务办理、结汇、付汇资料提交及跟进
Inventorycommodity invoicing, sales and inventory financial system entry and carryover,quarterly inventory rooms, engineering warehouse lottery work
库存商品进销存财务系统录入与结转,每季度库存客房、工程库房的抽盘工作
Responsible forthe inventory of annual fixed assets of the property
负责物业年度固定资产的盘点工作
Responsible forthe reconciliation of the number and amount of breakfast diners
负责早餐用餐人数及金额的对账
Preparation ofbank balance reconciliations
银行余额调节表的编制
Other workarranged by the leader
领导安排的其他工作
Jobrequirements:
任职要求:
Diploma or abovein accounting, finance or related fields
具有会计,财务或相关领域的专科及以上毕业证书
One years ofrelevant experience in hotel accounting or auditing or a combination ofequivalent education and relevant work experience.
一年酒店会计或审计相关经验或与此相当的教育和相关工作经验结合的背景。
·
Finalizes food cover report and
photocopies various documentation for food and beverage control and the Finance
Department
·
完成食品消耗量报告,并为餐饮管理和财务部复印各种文件。
·
Keys revenue journal and
distributes to Outlet Mangers and management
·
编制收入报告,然后分发给餐厅经理和管理层。
·
Controls dockets used in all
outlets, maintaining correct sequence used at all times, accounting for dockets
and making sure canceled dockets are recorded accordingly
·
管理餐厅使用的收据,确保收据号的连贯性,登记收据,被取消的收据均记录在案。
·
Controls all food and beverage
sales by:
·
通过以下手段控制餐饮销售:
·
Correct recording of guest
checks on a timely basis
·
及时正確记录客人的支票
·
Performs spot checks on outlet
checks used
·
对餐厅的支票应进行定点抽查
·
Having all voided checks,
corrections and unsettled checks approved by the Restaurant Supervisor or
Manager
·
所有空头支票,更正和未结算的支票由餐厅的领班或经理审批
·
Monitors the buffet controls,
especially over cash settled checks to prevent reuse ensuring all revenue is
recorded
·
监督自助餐的管理,特别是對现金结算的账单应防止重复使用,确保营业收入的记录。
·
Ensure banquet controls are
being adhered to
·
确保执行有效的宴会管理
·
Reconciles total outlet sales
to total charges
·
核对餐厅总销售额与总收入是否相符
·
Ensures all rebates and
miscellaneous charges are supported by documentation detailing the
charges.
All rebate credits must be in
accordance with Finance Policy.
The
rebate credits, miscellaneous charges and paid outs must be summarized and sent
to the Finance Manager and General Manager for review daily
·
确保所有折扣和杂费项目均附有相关单据列明具体收费项目。所有折扣应遵循财务制度。折扣,杂费及垫付款项应备有总结清单,每天提交给财务经理和总经理审批
·
Ensures that programs involving
coupons, certificates, and vouchers are adequately controlled and safeguards
are in place
·
对所有涉及优惠券,证书和凭单的活动均应妥善管理,施行安全措施。
·
Audits daily collection of the
General Cashiers Summary against the bank in slip
·
审核每日总出纳的汇总表与存款单是否一致。
·
Audits and reconciles advance
payments and ensures payments have been applied
·
审查核对预付款项,确保付款到位。
·
Works with General Cashier to
check all float totals regularly and keeps control on registers in outlets
·
与总出纳一起定期检查备用金总额,并保存各餐厅收款机记录。
·
Reconciles revenues on a daily
basis via back up page
·
核對每日收入是否与备份相符。
·
Performs various special
projects as requested and assigned by management
·
按管理层要求和安排执行各种特殊项目。