岗位概述 | Position Summary 协助行政总厨统筹厨房部门全部行政、人事、报表、文档与内外部沟通工作；维护厨务档案、成本报表、食品安记录，保障厨房办公室高效有序运作，严守部门机密，遵循万豪品牌政策、食品安全及酒店安全规范。 Support Executive Chef on all administrative, HR, reporting, documentation & internal/external communication for culinary department. Maintain culinary files, cost reports & food safety records, ensure smooth operation of kitchen office. Protect confidential information and comply with Marriott brand standards, food safety & hotel security policies. 主要岗位职责 | Key Responsibilities一、文书与邮件管理 | Documentation & Correspondence 起草、校对、打印厨务备忘录、通知、会议纪要、对外函件；中英文文档翻译，收发、登记、归档部门邮件与传真。 Draft, proofread, print culinary memos, notices, meeting minutes and correspondence; translate Chinese/English documents; receive, log and file emails & faxes. 建立并维护电子 + 纸质档案系统：菜单档案、食谱卡、供应商资料、HACCP / 食品安全台账、培训记录、设备维保单据。 Build & maintain digital & physical filing system: menus, recipe cards, vendor files, HACCP/food safety logs, training records & equipment maintenance documents. 处理文件复印、扫描、分发，管理厨务办公室办公用品申领、登记与库存。 Handle copying, scanning & distribution; manage stationery requisition, registration and inventory for kitchen office. 二、报表、成本与库存数据支持 | Reporting, Cost & Inventory Support 协助厨务完成每日 / 每周 / 月度报表录入：食材盘点、损耗统计、食品成本表、宴会预估、存货数据，使用 Excel、酒店 PMS / 成本系统。 Assist culinary team with daily/weekly/monthly data entry: food inventory, wastage, food cost, banquet forecast using Excel and hotel PMS/cost system. 整理供应商报价、申购单、收货单据，核对单据完整性，跟进单据流转至财务。 Compile vendor quotations, requisitions & receiving documents, verify completeness and forward to finance. 收集、汇总厨房各类巡检记录、温度日志、卫生检查表并归档备查。 Collect and file kitchen inspection records, temperature logs and sanitation checklists. 三、人事与考勤管理 | HR & Attendance Administration 厨房员工考勤统计、排班资料整理、请假登记，协助收集入职 / 转正 / 离职材料，提交人力资源部。 Calculate kitchen staff attendance, organize scheduling records, track leave applications; assist in collecting onboarding, probation & termination documents for HR. 部门培训资料准备、培训签到整理、员工证书（健康证等）台账维护，到期预警。 Prepare training materials, organize attendance sheets, maintain staff health certificate log and remind expiry dates. 员工档案管理，严格保密薪资、人事、成本等敏感信息。 Manage employee files and strictly keep confidential payroll, personnel and cost data. 四、会议、接待与内外部沟通 | Meeting & Communication 安排行政总厨日程、会议预约；准备管理层会议、厨务例会、食品安全会议材料，负责会议记录、会后跟进事项分发。 Schedule Executive Chef’s calendar & meetings; prepare meeting packs for leadership, culinary & food safety meetings, take minutes and distribute action items. 接听厨房办公室电话，做好留言、转接；接待来访供应商、跨部门同事，做好登记。 Answer kitchen office calls, take messages and transfer calls; receive vendors & inter-department visitors with registration. 对接采购、财务、人事、工程、宴会等部门，传递厨务信息，跟进维修、采购等事项。 Liaise with Purchasing, Finance, HR, Engineering & Banquet departments, communicate culinary requests and follow up maintenance & procurement matters. 五、合规、安全与其他 | Compliance & Other Duties 遵守万豪员工手册、食品安全、消防、职业安全政策；发现安全隐患及时上报。 Adhere to Marriott associate handbook, food safety, fire & occupational safety policies; report hazards promptly. 维护办公区域整洁，妥善保管部门资产。 Keep office area tidy and safeguard department assets. 完成行政总厨安排的其他合理工作。 Perform other reasonable duties assigned by Executive Chef. 任职资格 | Qualifications 大专及以上学历，1 年以上酒店 / 餐饮行政秘书经验，有万豪 / 豪华品牌经验优先。 College diploma or above, minimum 1 year admin/secretary experience in hotel/F&B, Marriott/luxury brand preferred. 熟练 Office（Word/Excel/PPT/Outlook），良好中英文读写，可独立完成商务邮件翻译。 Proficient in MS Office, good written & spoken English, capable for business email translation. 细心严谨，擅长数据录入、档案整理，保密意识强，熟悉酒店食品安全台账优先。 Detail-oriented, good at data entry & filing, strong confidentiality; familiar with hotel food safety records is a plus. 沟通顺畅，抗压能力强，可配合宴会高峰期及部门会议加班。 Good communication skills, able to work under pressure and support overtime during banquet peak & meetings.