PURPOSE OFPOSITION To assist the Director of Training andwork closely with other members of the HR team. KEY ROLES & RESPONSIBILITIES · Personallygreeting all internal/external guests, offering support and fielding inquires · Answer a widevariety of enquiries from colleagues and from prospective employees, both inperson, over the telephone and via email, and compose related correspondence · Manage alloffice administration responsibilities including all incoming and outgoingmail, faxes, and all employee filing; ensure smooth paper flow and maintain theorderliness and cleanliness of the office. · Administer thepurchasing process for training materials. Maintain accurate inventory of allsupplies and equipment within Human Resources · Maintain aconfidential filing system for employee files, correspondence, policies,standards, regulations and employment applications · Assist withreference checks and offers of employment as required · Assist HR withthe issue of lockers, nametags and Employee ID Cards to new employees · Master the HRsystem and the data input of information (employee action forms, statuschanges, training, payroll audit trail, etc.). · Assist with thecoordination and follow-up of employee relation activities including LongService Awards, Colleague Committee Receptions, General Staff Meetings andseasonal staff events/parties · To be aware ofand fully support all Raffles Human Resources Policies & Procedures · Carry outany other administrative support duties and responsibilities as assigned PERSONAL ATTRIBUTES · Solidcommunication skills, both written & verbal · A confident& dynamic public speaker, able to communicate and interact effectively withall levels of an organization · Enthusiasticand positive personality; effective leader and team player, possessing a highdegree of professionalism and sound human resources management capabilities · Strongorganizationalskills, works well on their own, able to set and meet deadlines with qualityresults