Obtain, date-stamp and file copies of all documents which support authorized purchases （PR’s, PO’s, Delivery Notes, signed Receiving Tickets, etc.） for future matching to invoice.
Compare details of quantities, unit costs, etc., on regular purchase orders to those on authorized purchase requests.
Spot-check periodically internal purchase orders for food and beverage items against their appropriate market lists.
Audit price and quantity variances as per daily Receiving Variance Report.
Process daily invoices; that is, to match them to their supporting authorizations and receiving records.
Check accuracy of account allocations.
Co-operate and assist in reconciling the month-end inventory book balances to actual physical counts.
Be fully conversant with the credit policy and procedures.
Ensure that all transfers to City Ledger through Income Auditors agree with the control account.
Prepare and forward to the Chief Accountant for review and the Financial Controller for approval all City Ledger adjustments that need to be made before inputting them through the Sales Ledger.
Ensure the accuracy of all charges and credits posted to the individual accounts.
Process invoices / folios promptly and to render interim and monthly statements on a timely basis.
Ensure that the posting of invoices and settlements is up-to-date and that payments are correctly aged.
Ensure that returned checks are recorded in the City Ledger, that unapplied credit balances are reconciled and that minimal variances in payments are cleared at the time of receipt.
Monitor and maintain support of all advance deposits and to balance them to the general ledger at month-end.